Canada Visa Application Guide

The Canada visa application process depends mostly on the visa type you need to apply for.

To apply for a Canada visa, you need to go through these simple steps:

  1. Find out if you are eligible for a Canada visa.
  2. Create your online account.
  3. Compile the document file.
  4. Pay the fees.
  5. Wait for processing of your Canadian visa.
  6. Submit your passport and processing fees.

Find out if you are eligible for a Canada visa

To find out how to get a Canadian visa, the Canadian government has made it quite easy. They have created different tests that evaluate the eligibility of applicants by asking them to fill out an online questionnaire. Depending on the type of visa you want, you will be asked to answer several questions, and the system will then let you know whether you can apply or not. Additionally, it will also send you the relevant instructions and steps you must take to fulfill all the requirements.

How to navigate through the Canadian government website?

To be able to access these questionnaires and find out if you are eligible for the Canada visa, you must go to their website here. The website will show you different information and different tabs that you can select, but you must go to the Immigration tab.

When you hover or click on the Immigration tab, it will show you a drop-down list of options. The first one will be My Application, and then there will be tabs for Visit, Immigrate, Work, Study, and others. You must select the one that corresponds with the visa you want to apply for. As a continuation of the example we showed above, if you want to get a tourist visa, you must click on the Visit tab.

After you click on the tab that matches the reason you want to visit Canada and the visa you want to apply for, you will see more information there. Whichever tab you have clicked, one of the links will say “Find out if you can apply” or “Find out if you are eligible”. You must click on this link.

The link will take you to the questionnaire where you will have to answer several questions. They will range from your personal information to reasons why you want to visit Canada, and previous travel history. At the end of the questionnaire, the system will show you the results.

Receiving the results

You will be able to see three different types of results which say one of the following:

  1. You are eligible for the visa you have selected.
  2. You are eligible for a different type of visa that the system will match you with.
  3. You are not eligible for the visa.

If you are eligible for the visa you have selected or a different type of visa, the system will ask you to input your contact information (usually your email), and they will send you a set of documents.

The documents will contain a description of the visa, as well as instructions and details about how to apply. Additionally, they will send you a reference code.

The reference code is one of the most important information on that set of documents because you will have to use it to start your application. Without a reference code, you will not be able to apply. The reference code tells the system the information you have given it during your questionnaire and it will have the type of visa you are applying for.

Because of this, you must save the email and those documents. You can either write the reference code in different ways, such as send it to yourself, write it on your computer, or on a piece of paper, but you must not lose it. If you do, you will have to start the questionnaire process all over again.

Create your online account

Within the instructions sent to you by email, it will show you whether you must apply for a Canada visa online or in person. Since the Canadian government is digitalizing its records, most people will have to apply online. To do that, you must create an account.

There are two ways to create an account for the application:

  • Using your online banking login since the Canadian Government has partnered with many banks;
  • Creating a Government of Canada login (GCKey);

You can use whichever one fits you better, since either way you will have to use your banking details to pay the visa fees.

Compile the document file

Once you login to your account, you can start your Canada visa application. Use your reference code to start applying for the visa you have been deemed eligible for. Once you enter the reference code, the system will show you a list of documents for your Canadian visa application.

You must submit all of these forms online in the system and then proceed to submit the application.

Pay the fees

Once the system has verified that you have submitted all the necessary documents, it will take you to the payment page. You will have to pay the Canada visa fees depending on the type of visa you are applying for. When that is completed, your application will be submitted.

It will take around 5 workdays for you to see the application on your account, and if you apply in person, you will just have to take those documents to the Canadian Embassy in your home country.

Wait for processing of your Canadian Visa

The Canadian Embassy will then process your Canada visa application for two or more weeks depending on the type of visa. Additionally, they might ask for more documents, or for you to submit your biometrics and have an interview.

If they ask for your biometrics and an interview, this means you will have to visit the Embassy in person even if you applied online. You will have to make an appointment, or the Embassy will make one for you. At your appointment, you will have to submit your fingerprints and photographs, as well as answer questions from a Canadian Embassy official.

The official will determine whether you are fit to get a Canadian visa or not. They can let you know of their decision immediately after your appointment or send you a notification later.

All Embassy notifications regarding your visa will be posted on your account, so you must check it continuously, even if you did not have to submit biometrics or go through an interview.

Submit your passport and processing fees

If you receive a notification that your Canada visa application was successful, the next step is to submit your passport to the Canadian Embassy. This can be done by mailing it to the address of the Embassy in your country, together with processing fees. The processing fees depend on the type of visa you are applying for and will range from $20 to $50, which you must pay by check or money order. You must also pay for a return envelope for your passport.

The Embassy officials will receive your passport and fees, stamp the visa on your passport, and mail it back to you. If you get notified of their decision immediately after the visa interview, then you will have to pay the processing fees there and get the passport immediately.

After a Successful Canadian Visa Application

Once you have your visa, you can travel to Canada. At the point of entry, you will be asked to show your passport and documents. The officials will check them and ask a few questions about why you are going to Canada.

After you answer, they will make the decision whether to let you inside the country or not. The officials at the point of entry have the authority to not allow you inside Canada if they believe that you will commit crimes or not respect your visa restrictions. Having a Canadian visa does not guarantee that you will go to Canada, only the border officials are allowed to do that.

How Long Does it Take to Get a Visa to Canada?

The Canada visa processing time varies for each specific case. It can take anywhere between two to four weeks, or even longer.

Your Canadian visa begins to process only after the Canadian authorities have received your complete application.

How Much is a Canada Visa Fee?

The Canada visa fee depends on the type of visa you are applying for. There are also different types of fees you must pay, such as a processing fee and a biometrics fee.

A normal Visitor Visa fee, however, is $CAN100.

What if My Canada Visa is Rejected?

If your Canada visa application is rejected, you can re-apply again at anytime, provided that your rejection letter does not forbid you from re-applying.

However, you can re-apply only if your situation has changed or you have additional information that may help you get a Canada visa approval.

As for appeals, there is no formal process to appeal a Canada tourist visa decision. Appeals are only available for refugee and permanent residency applications. They are processed by the Immigration Appeal Division (IAD).

Will I Get a Refund if my Canada Visa Application is Rejected?

Canada visa fees are non-refundable, even if your application is rejected. That’s because you’re paying a fee for the visa application to be processed, not for the visa itself.

However, in some cases, you may get a refund if your withdraw your application before it starts to process. After it has started to process, you will not get a refund.

Additionally, if your application is you may receive a refund for the following:

  • The fee for Right of Permanent Residence
  • The fee for Right of Citizenship
  • The fee for an Open Work Permit
  • The fee for International Experience Canada (IEC)
  • The fee for Employer Compliance

However, you can still request a refund for any of your fees through the Government of Canada: Immigration and citizenship website.

What Does a Canadian Visa look like?

A Canadian visa is a stamp on the passport and has a distinct look. It usually does not include a picture, but includes the following information:

  • The place the visa was issued;
  • Date of issuance and expiration;
  • Number of entries allowed;
  • Document number;
  • Visa category;
  • Visa type;
  • The visa holder’s last and first name;
  • Passport number.

The examples below show three types of how Canada visas look for visitors, workers, and immigrants.

Canada Immigrant Visa

Canada Employment Visa

Canada Visitor Visa

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